Administrative Assistant Finance

Unity House of Troy's Finance Department is seeking a Finance Assistant to support department operations through recordkeeping, file management, contract billing documentation, and administrative coordination in a fast-paced, deadline-driven environment. The ideal candidate is dependable, highly organized, detail-oriented, able to manage multiple priorities, and capable of handling confidential information with discretion.

Sign on bonus may apply for those qualified

Key Responsibilities

Administrative & Financial Support

• Provide administrative support to the Finance Department, including filing, scanning, and managing both physical and electronic documents.
• Organize documentation for contract billing.
• Enter data accurately into spreadsheets and database.
• Run reports from the accounting system.
• Support month-end and year-end financial processes by organizing and maintaining records.

Communication & Coordination

• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate interdepartmental communication to ensure timely completion of financial tasks.
• Assist with distribution of finance-related correspondence.

Compliance & Confidentiality

• Maintain confidentiality of sensitive financial and personnel information at all times.
• Follow agency policies, procedures, and internal controls related to finance and data security.
• Assist with document preparation for audits and grant reporting.

General

• Participate in staff meetings, training sessions, and special projects as assigned.
• Promote collaboration and effective communication within and outside the Finance Department.

Qualifications:

• High School diploma or equivalent; Associate’s Degree preferred.
• 2+ years of administrative or clerical experience in finance, accounting, or nonprofit setting preferred.
• Strong attention to detail, accuracy, and organization.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and basic data entry.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Benefits:

13 paid days off in your first year for full time employment (increases every year)

56 hours of NYS Sick Leave

12 paid holidays plus 2 floating holidays; as well as major medical leave.

Medical/dental/vision/life insurance

403b contributions after one year

Plus, gym, tuition and cell phone discounts and a 50% reduction in childcare tuition at A Child's Place.

Unity House is a Rensselaer County-based human service agency that provides a wide range of services to meet the otherwise unmet needs of people in our community who are hurting and struggling. We assist those who are living in poverty, adults living with mental illness or HIV/AIDS, victims of domestic violence, and children with developmental delays. We work to achieve social justice in our community and to create a better understanding of those we serve.

As An Equal Opportunity Employer, we commit ourselves to recruiting, hiring, training, and promoting persons in all job classifications without regard to race, color, age, sex, creed, disability, gender identity or expression, sexual orientation, predisposing genetic characteristics national origin, domestic violence victim status, familial status, marital status, military status, pregnancy related condition, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.