Assistant, Administration & Project Support (Kuala Lumpur)

Job Descriptions

• Provide general administrative and clerical support to the Design & Engineering Department in accordance with company SOPs.
• Provide administrative and managerial support to HODs, Project Managers, and technical staff.
• Coordinate meeting schedules, meeting room bookings, logistics, and other departmental administrative arrangements.
• Prepare purchase requisitions, billing, claims, invoices, and other administrative and financial documentation.
• Act as PR Preparer by entering required information in Oracle to raise Purchase Orders (POs) and other related transactions.
• Serve as Document Controller for the EV Project, ensuring proper filing, tracking, distribution, and maintenance of project documentation.
• Maintain accurate and up-to-date project records and manage correspondence through the Electronic Document Management System (EDMS).
• Assist in preparing, compiling, and organising reports, drawings, letters, and supporting documents for project and authority submissions.
• Compile and update staff CVs, project records, and supporting documents for tender submissions.
• Monitor departmental inventory and provide general administrative and project support to PMs, HODs, and project teams, including other duties as assigned.

Job Requirements

• Post Graduate Certificate or Diploma in Business Administration, Office Administration, or a related field.
• 4–6 years of relevant experience in administration, secretarial, or project support roles.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong organisational, problem-solving, and administrative skills with good attention to detail.
• Good verbal and written communication skills, with the ability to coordinate effectively with stakeholders at various levels.