DE/DD Executive Assistant I - Laredo District

Ready to take your career to the next level? TxDOT's Laredo District is seeking an organized, resourceful, and proactive Executive Assistant to support the District Engineer. This role is more than administrative support; it is an opportunity to contribute to strategic operations, assist district leadership, and help drive projects that improve South Texas's transportation system. Bring your professionalism, discretion, collaborative spirit, and attention to detail to a position where your work will make a meaningful impact.

Ready to take your career to the next level? TxDOT's Laredo District is seeking an organized, resourceful, and proactive Executive Assistant to support the District Engineer. This role is more than administrative support; it is an opportunity to contribute to strategic operations, assist district leadership, and help drive projects that improve South Texas's transportation system. Bring your professionalism, discretion, collaborative spirit, and attention to detail to a position where your work will make a meaningful impact.

Laredo District Headquarters (22DISTHQ)
1817 BOB BULLOCK LOOP
Laredo, 78043

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
• Greets and assists visitors.
• Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates.
• Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms a District Engineer or Division Director.
• Researches, analyzes, and reports on impact of new policies and procedures on department operations.
• Researches and interprets previous policies and procedures and compiles information on historical precedents and actions taken to aide in making decisions on current problems.
• Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers.
• Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
• Greets and assists visitors.
• Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates.
• Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms a District Engineer or Division Director.
• Researches, analyzes, and reports on impact of new policies and procedures on department operations.
• Researches and interprets previous policies and procedures and compiles information on historical precedents and actions taken to aide in making decisions on current problems.
• Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers.
• Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

4 years of experience in administrative support or administrative management experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid US driver’s license at time of application. This position requires driving a state vehicle.

Competencies:

Considerable Knowledge of:

• Office practices and administrative procedures
• Budgeting methods and procedures

Proficient skill in

• Scheduling work assignments
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files, and reports
• Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
• Using computers, applicable programs, applications, and systems

Ability to

• Communicate effectively

Other Attributes

• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Walking-moving on foot to accomplish tasks: long distance/from one work site to another
  

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

4 years of experience in administrative support or administrative management experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid US driver’s license at time of application. This position requires driving a state vehicle.

Competencies:

Considerable Knowledge of:

• Office practices and administrative procedures
• Budgeting methods and procedures