Executive Assistant (Temporary)

Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 325,000 students in 500+ schools and employing nearly 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.

Job Summary

District-run CPS schools are organized into 18 networks, which provide administrative support, strategic direction, and leadership development to the schools within each network. This network support model is designed to support the unique needs of CPS elementary and high schools and their school leaders that focuses exclusively on their needs. Network 2 focuses on the elementary schools in the north geographic area of Chicago.

The Executive Assistant (Temporary) is primarily responsible for establishing and maintaining an environment that is respectful and responsive to students, parents, and community partners. In addition, the Executive Assistant will support the Chief of Schools by performing a variety of administrative duties associated with the overall operation of the Network.

The Executive Assistant (Temporary) will be held accountable for the following responsibilities:

· Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs in a responsive, respective, and timely manner (i.e. within 24 hours)

· Open parent tickets and escalate Tier 2 & Tier 3 issues to the Parent Support Administrators to resolve

· Manage the schedule of meetings, activities, and deadlines for Chief of Schools

· Prepare and manage payroll, reimbursements, and purchase orders for Chief of Schools and Network staff

· Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters

· Set up and maintain paper and electronic filing systems for records, correspondence, and other material

· Responsible for confidential and time sensitive materials

· Oversee the ordering of office supplies and materials for Network; maintenance of school related financial records, and prepare documents for internal audits

· Handle day-to-day requests, as needed

· Must have knowledge of how to operate and navigate CPS applications: KRONOS, Verify, ORACLE, Dashboard and Google Drive application, critical to office and school supports

· Ability to work well in fast-paced professional environment and operates with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus

· Experience managing multiple projects and simultaneous deadlines

· Experience with quickly prioritizing tasks and responsibilities to support needs of the Chief of Schools