Finance Supervisor - Accountant IV

The Massachusetts Department of Public Health (DPH) at Tewksbury Hospital is looking for a Finance Supervisor to join its team. This role is responsible provide effective leadership, guidance, and support to the accounting team and oversee the day-to-day activities of the Finance Department. This is an excellent leadership opportunity for someone with a strong background in accounting, solid supervisory experience, and someone passionate about mission-driven work.

This is a 37.5-hour position, working Monday-Friday, 8am-4pm.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

· Provide effective leadership, guidance, and support to the accounting team and oversee the day-to-day activities of the Finance Department.

· Assist the Director and Assistant Director of Administration and Finance with operational and financial activities as assigned.

· Oversee accurate and timely payment processing and related accounting operations.

· Assist with requisition and inventory processes within the Electronic Health Record system.

· Create and run Commonwealth Information Warehouse (CIW), warehouse, and Business Intelligence (BI) reports to analyze financial data, including retained revenue, main accounts, overtime, and billing receipts; investigate and reconcile discrepancies with appropriate stakeholders, including UMass.

· Compile and analyze financial data for annual Generally Accepted Accounting Principles (GAAP) reporting, including aging by service type and payor, revenue from sales and medical records, resident trust balances, and scholarship and recreation account balances.

· Prepare documentation and financial information requested for cost reporting and complete mid-year accounts receivable reporting.

· Proactively identify and reconcile financial variances in collaboration with key stakeholders, including the Director of Administration and Finance, Chief Executive Officer, DPH Central staff, Purchasing, and other departments.

· Maintain and balance encumbrances to support hospital needs; identify variances, notify Purchasing as appropriate, and meet monthly with General Services to review open encumbrances.

· Maintain departmental policies within the Policy Software System and ensure policies remain current and accurate.

· Attend required training and meetings applicable to departmental functions.

· Supervise staff attendance and performance by reviewing and approving time in SSTA, reviewing and approving leave requests, and completing annual EPRS and Form 30 reviews.

· Review accounting procedures and reports for accuracy and completeness and recommend updates, corrections, and improvements to agency accounting procedures and operations.

· Review financial reports and trends in major programs to determine their effect on spending and assist with the budget development process.

· Review, evaluate, correct, and post ADM, LAB, NUR, and ITS charge batches; correct LAB manual differentials, update billing mnemonics, resolve billing rejections with departments, and confirm PNA batches are posted accurately.

· Validate that billed services, including LGH services, occurred while the patient was at Tewksbury Hospital and maintain the outpatient billing log.

· Resolve resident trust, General Services, transportation billing, FEMA reimbursement, and other charge discrepancies.

· Set up and modify authorized access for electronic deposits, the Commonwealth Finance System, Electronic Health Record system, scanners, and online banking.

· Work with Admissions on commercial insurance verification and private-pay assessments for new Tewksbury Hospital admissions.

· Ensure resident trust accounts are appropriately funded for DPH and DMH patients and assist with month-end resident trust closing and reconciliation using Electronic Health Record, banking records, and cash-on-hand records.

· Coordinate the month-end billing close with UMass Billing following pharmacy posting, including the billing cut-off and monthly close process.

· Reconcile dialysis charges with vendor invoices and provide UMass Billing with HCT and Kt/V data required for Medicare claims.

· Produce monthly rehabilitation charge reports to verify appropriate Medicare modifiers.

· Provide encounter statistics and other requested financial or billing information to medical staff.

· Report monthly ambulance trip costs by patient service type.

· Perform related duties as required.

Required Qualifications:

· Knowledge of principles, practices, and terminology of accounting.

· Ability to read and interpret documents such as financial reports, accounts and ledgers

· Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.

· Ability to understand, apply, and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.

· Ability to maintain accurate records and perform mathematical calculations to solve accounting problems.

· Ability to understand and follow oral and written instructions.

· Ability to coordinate the efforts of others in accomplishing assigned work objectives

· Ability to communicate effectively

· Ability to exercise sound judgment

· Ability to exercise discretion in handling confidential information

Preferred Qualifications:

· Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.

· Knowledge of the principles and practices of governmental accounting - including budgetary procedures and terminology and abbreviations.

· Knowledge of the types and uses of agency forms.

About the Department of Public Health:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high-quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offers services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

More information can be found at: MA Department of Public Health