HR, and Operations Professional (Open Rank: Intermediate and Senior)

Job Summary:

This full-time University Staff (non-classified) position will be responsible for leading all human resources and administrative operations for the Divisions of G.I., Trauma and Endocrine Surgery (GITES) and Surgical Oncology within the Department of Surgery, including Burn, Trauma and Acute Care Surgery (TACS), Surgical Trauma Intensive Care Unit (STICU), Colorectal, Bariatrics, Surgical Oncology Highlands Ranch Hospital, Surgical Oncology Anschutz Medical Campus. Under the supervision of the Division Administrative Director, the HR & Operations Professional will work collaboratively with the Human Resources Shared Services (HRSS) team to provide them with accurate and complete information when requesting positions, hires and transactions. This position will also manage the paid time off tracking process for faculty members within the divisions, as well as submission of additional shift pay for faculty through the system (CU Time). Lastly, this position will be the first point of contact for onboarding, additional pay, time collection, promotions, yearly increases, job posting, and office and laboratory moves for both faculty and staff employees.

At the senior level, this role will independently oversee division responsibilities in relation to onboarding, human resources, and administrative operations.

Key Responsibilities:

Operations:

• Oversee faculty office and research lab space, ensuring proper allocation and usage.

• Coordinate updating Faculty Information Management System (FIMS) profiles and associated websites.

• Recommends changes, and initiates activity to improve and streamline internal processes and procedures to provide time savings, cost savings and facilitate effective operations.

• Provide day-to-day administrative program support to the Division of GI, Trauma, Endocrine Surgery and Division of Surgical Oncology and affiliate institutions.

• Makes recommendations for required resources, documents, personnel, and facilities for programs.

• Assist Admin IIIs with arranging candidate Skype and in-person interviews with faculty.

Human Resources Support:

• Work with faculty and administrative staff to gather information for various HR transactions and coach on best course of action

• Effectively manage and request HR transactions, hiring requests, and position requests to the Surgery HR team.

• Assist with the requesting of volunteer clinical faculty, adjoint, adjunct, and post-doctoral positions acting as a liaison between the Division and the Surgery HR team.

• Develop and draft comprehensive job descriptions and letters of offer for new faculty

• Expertly handle and request faculty and staff terminations to the HR team

• Oversee and manage faculty and staff onboarding for the divisions to ensure onboarding moves along smoothly.

• Maintain accurate records for all personnel files for faculty and staff in the divisions.

• Process additional pay for faculty members with precision and accuracy.

• Provide HR guidance and counsel.

• Ensure compliance with HR policies and procedures in all HR transactions

• Manage faculty time off and leave submissions for multiple divisions.

• Coordinate with affiliate hospitals to ensure incoming faculty are onboarded.

• Fulfill additional duties and responsibilities as required, demonstrating a strong commitment to achieving departmental objectives.

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Hybrid – this role is potentially eligible for a hybrid schedule, 3 days per week on campus, 2 days a week remote. This position will be required to be in-person for the first several months and as needed for meetings. Approval for hybrid eligibility will be dependent on decision of the supervisor, department, and may be affected by return-to-campus policy updates.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Professional:

• A bachelor’s degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field. Substitution A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

• 1 year of professional HR generalist experience.

Senior Professional:

• A bachelor’s degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field. Substitution A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

• 2 years of professional HR generalist experience.

Applicants for all levels must meet minimum qualifications at the time of hire.

Preferred Qualifications (All Levels):

• Related HR experience working in an academic medical center.

• Experience hiring and credentialing faculty.

• Prior experience working in SOM HR.

Senior: