Medical Admin Assistant

Medical Admin Assistant

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Medical Admin Assistant I at ICON, you will provide essential administrative scopes to the medical team, contributing to the smooth operation of clinical trials, and ultimately, the advancement of innovative treatments and therapies.

What You Will Do:

You will take responsibility for executive support and administration deliverables, applying your skills to ensure quality and efficiency.

Key responsibilities include:

• Assist in organizing and coordinating medical team meetings and activities.
• Manage and maintain medical documentation and records.
• Coordinate communication and information flow between the medical team and other stakeholders.
• Provide administrative scopes for the preparation and submission of regulatory documents.
• Assist in scheduling appointments, managing calendars, and handling travel arrangements for the medical team.

Your Profile:

You will bring relevant executive support and administration experience, along with the following qualifications and skills.

Required qualifications and experience:

• High school diploma or equivalent; additional certifications or coursework in administration is a plus.
• Proven experience in an administrative role, preferably in a medical or clinical setting.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication skills to partnership effectively with team members.
• Proficient in office software, including Microsoft Office Suite.

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply