Office Assistant, Administration

Key Areas of Responsibilities

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance

• Sort items to be delivered according to the delivery route

• Plan and follow the most efficient routes for delivering goods

• Data entry on incoming and outgoing postage / courier items

• Sort and distribute incoming mail to departments

• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily

• Special duty / ad-hoc logistic tasks during Forum or office event

• Perform bank-in duties

• Collect / deliver physical shares to / from CCASS & Computershare

• Scan Account Opening Document to DMS

• Operate office equipment and facilities, i.e. photocopying, binding

• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading

• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc

• Daily meeting room set up & reinstating

• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order

• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc

• Regular sanitization of public area, refill of hand sanitizers

Requirements

• Minimum 1 year of relevant experience

• Secondary school or above

• Assigned job to be completed successfully on time

• Learn to prioritize routine tasks and ad-hoc job assignment

• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team

• Learning new skills or improve existing ones in order to adapt to the changing work environment

• Learn effective computer skills on data processing & OA system

• Provide friendly and efficient services to internal / external parties

• Proficiency in Cantonese or Mandarin is preferred

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