Payroll and Benefits Administrator

Description

• Process full-cycle, multi-entity payroll for Ferrovia Services LLC, RWC Inc., and Daltons

• Manage intake and reconciliation of time and labor data within Paylocity

• Post payroll entries to NetSuite each pay cycle via template CSV upload

• Administer company benefits programs, including medical, dental, vision, and voluntary plans, and support annual open enrollment

• Own payroll tax reporting, remittance, and new-state registrations for every state in which the company operates or has employees residing

• Monitor and apply changing state and local wage-and-hour, minimum wage, overtime, and paid leave requirements

• Prepare and file year-end tax reporting (W-2s, state filings) and respond to tax agency notices and inquiries

• Serve as the primary payroll and benefits point of contact for Field Leadership and individual field employees

• Maintain payroll and benefits records and data integrity within Paylocity

• Manage individual expense reporting and travel arrangements, including Concur and Corpay Lodging

• Onboard new employees into payroll, benefits, and travel/expense systems, including Paylocity, Concur, CLC, and company credit cards

• Partner with the VP Finance, accounting, and HR on payroll and benefits process improvements

Other duties as needed to support the day-to-day business and as assigned

Requirements

• High school diploma or GED; degree in accounting, human resources, or a related field a plus

• 2 years of multi-state payroll administration experience required

• 1 year or more in a fully remote role a plus

• Experience with a modern payroll/HRIS platform; Paylocity experience preferred

• Experience with NetSuite or a similar ERP/general ledger system a plus

• Working knowledge of multi-state wage-and-hour law and payroll tax compliance

• Experience administering employee benefits programs (medical, dental, vision, voluntary plans)

• Strong written and verbal communication skills; comfortable fielding calls from field-based, non-desk employees

• Methodically organized and exceptionally detailed, with the ability to manage competing deadlines across multiple legal entities and states

• Demonstrated ability to work independently and as part of a team

• Demonstrated reliability

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) a plus

Experience in construction, field services, utilities, or another industry with a geographically dispersed hourly workforce preferred