Post Award Manager

Job Summary:

The Post Award Manager provides strategic leadership and operational oversight for post-award grant administration and financial management, ensuring compliance with sponsor requirements, regulatory standards, and organizational policies. This role directs the development, review, and delivery of accurate grant financial reporting, leads the resolution of complex financial discrepancies, and implements process improvements that strengthen internal controls and financial stewardship. The Senior Manager oversees the validation of General Ledger (GL) activity, grant-funded payroll allocations and transfers, budget modifications, and financial analyses to support informed decision-making and effective resource management. The Post Award Manager also serves as the supervisor to post award staff members, providing support and guidance.

Partners with executive leadership, principal investigators, program leaders, and cross-functional stakeholders to optimize grant operations, maximize funding utilization, and mitigate financial and compliance risks. Leads operational planning and prioritization across a diverse portfolio of grants, balancing competing demands while ensuring timely execution of post-award activities. Serves as a trusted advisor on complex financial and operational matters, translating technical information into actionable insights and recommendations for audiences across all organizational levels. Fosters a culture of accountability, continuous improvement, and customer service excellence while driving operational effectiveness and long-term organizational success.

Key Responsibilities:

Operational and Administrative Management 50%:

• Provides leadership in the formulation and implementation of Emergency Medicine research policies and procedures and ensures these are in place and are reviewed on an annual basis and updated as needed.

• Oversee day-to-day administrative operations and resource allocation.

• Serve as a communication conduit across all levels of post award activities.

• Provide high-level administrative support to PIs, project leads, and co-investigators.

• Assist in strategic planning, communication and execution of major project functions.

• Act as a liaison between Emergency Medicine leadership, as well as all project stakeholders and project managers.

• Maintain documentation and reporting systems to support transparency and accountability.

• Partner with Human Resources to recruit, hire, onboard, and train new team members, ensuring a seamless integration and alignment with organizational goals

• Actively direct workload across all supervised positions.

• Meet regularly with PIs and post award staff to ensure objective attainment and correct process and procedure and being followed.

Fiscal and Post Award Management (50%):

• Administer the awards and oversight of all post-award operations.

• Track program milestones, deliverables, and financial performance.

• Align financial resources with goals and programmatic priorities.

• Oversee the submissions of the annual Research Performance Progress Reports.

• Collaborate with PIs to develop and manage annual budgets.

• Work closely with the post award team on funding projections and spending.

• Monitor and review monthly expenditures to ensure fiscal responsibility.

• Approve purchases and expenditures when required, ensuring alignment with budgetary constraints.

• Manage invoicing processes and ensure timely payments and reimbursements.

• Assist in the preparation and submission of progress reports and financial summaries.

• Conduct regular financial forecasting, variance analysis, and scenario planning to support executive decision-making and long-term sustainability.

• Ensure all contractual obligations are fulfilled accurately and on time.

• Oversee all subcontract administration, including drafting, reviewing, and managing agreements and communicating with the subcontracted entities.

• Lead audit preparation and ensure adherence to internal controls, grant requirements, and regulatory standards.

• Review and monitor all research related procurement activities to ensure compliance with internal and external policies.

• Approve research purchase requests and ensure proper documentation is maintained.

• Monitor and approve high-value expenditures, maintain cost controls, and implement financial safeguards to ensure optimal use of funds.

• Work closely with internal teams and external partners to ensure transparency, accountability, and alignment across all financial activities.

• Serve as a liaison between finance, program staff, and leadership to support strategic goals.

Work Location:

Hybrid/Remote –

In-State Candidates: this role is eligible for a hybrid schedule of 3 days per week on campus in Aurora, CO and as needed for in-person meetings.

We will also consider fully remote applicants located within the United States.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution and 4-6 years of professional experience related to grants administration, fiscal oversight and administrative management.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year bas