Program Administrator 2 - 20064148 Program Administrator 2 (Consultant Contracts/Railroad Coordination)

District 9 HQ (DOTD9)
650 Eastern Avenue
Chillicothe, 45601

The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation’s 5th largest interstate system and the 3rd largest number of bridges. We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state. And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone. ODOTers are hardworking, passionate, and dedicated to public service. We strive to achieve our agency’s vision every day: To be a long term, reliable, professional, and highly productive organization.

ODOT's Mission Statement:

To provide a transportation system that is safe, accessible, well maintained, and positioned for the future

The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation’s 5th largest interstate system and the 3rd largest number of bridges. We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state. And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone. ODOTers are hardworking, passionate, and dedicated to public service. We strive to achieve our agency’s vision every day: To be a long term, reliable, professional, and highly productive organization.

ODOT's Mission Statement:

To provide a transportation system that is safe, accessible, well maintained, and positioned for the future

Acts for Capital Program Administrator (CPA) to provide program direction for district consultant contracts by relieving CPA of variety of difficult administrative duties (e.g., serves as liaison to the Office of Consultant Services; develops consultant scopes, leads scoping of services meeting, & authorizes agreements; guides district staff & engineering firms on consultant contract compliance (e.g., oversees contract modifications; processes invoice submittals, negotiates fees & funding eligibility)); formulates & implements program policy. Oversee the programmatic process by updating ELLIS, distributing Letter of Interest (LOI)& coordinating the LOI scoring. Ensures accurate & timely updating of management information systems as they related to the delivery of the program (e.g., ELLIS, SAFe, Consultant Service System (CSS), & Enterprise Information Management System (EIMS)); serves as technical resource & advisor to District offices, consulting firms, the Federal Highway Administration (FHWA), Local Public Agencies (LPAs) & external stakeholders.

Serves as District Railroad Coordinator & liaison for the State Railroad Coordinator & all rail line owners & operators. Assists in identifying projects that require railroad coordination (e.g., tracks active railroad construction agreements once executed; coordinates inter-agency invoice reviews; processes billing utilizing a computer & related software (e.g., Microsoft Excel, Formstack).

Uses computer & related software (e.g. Microsoft office, Transportation Information Mapping System (TIMS), Ellis) to prepare technical reports & presentations. Runs & analyzes ELLIS & construction contract spreadsheets to track projects & billing. Confers with supervisor or higher-level engineer regarding unusual or complex programs to obtain approval when needed. Maintains records retention per the Ohio Department of Administrative Services (DAS) guidelines. Performs other work-related duties as assigned.

Acts for Capital Program Administrator (CPA) to provide program direction for district consultant contracts by relieving CPA of variety of difficult administrative duties (e.g., serves as liaison to the Office of Consultant Services; develops consultant scopes, leads scoping of services meeting, & authorizes agreements; guides district staff & engineering firms on consultant contract compliance (e.g., oversees contract modifications; processes invoice submittals, negotiates fees & funding eligibility)); formulates & implements program policy. Oversee the programmatic process by updating ELLIS, distributing Letter of Interest (LOI)& coordinating the LOI scoring. Ensures accurate & timely updating of management information systems as they related to the delivery of the program (e.g., ELLIS, SAFe, Consultant Service System (CSS), & Enterprise Information Management System (EIMS)); serves as technical resource & advisor to District offices, consulting firms, the Federal Highway Administration (FHWA), Local Public Agencies (LPAs) & external stakeholders.

Serves as District Railroad Coordinator & liaison for the State Railroad Coordinator & all rail line owners & operators. Assists in identifying projects that require railroad coordination (e.g., tracks active railroad construction agreements once executed; coordinates inter-agency invoice reviews; processes billing utilizing a computer & related software (e.g., Microsoft Excel, Formstack).

Uses computer & related software (e.g. Microsoft office, Transportation Information Mapping System (TIMS), Ellis) to prepare technical reports & presentations. Runs & analyzes ELLIS & construction contract spreadsheets to track projects & billing. Confers with supervisor or higher-level engineer regarding unusual or complex programs to obtain approval when needed. Maintains records retention per the Ohio Department of Administrative Services (DAS) guidelines. Performs other work-related duties as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 1, 63122.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 1, 63122.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Valid Driver's License Required to operate state vehicle

This position is overtime eligible based on FLSA Standards.

All exempt new hires are required to serve a 1-year probationary period.

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Valid Driver's License Required to operate state vehicle

This position is overtime eligible based on FLSA Standards.

All exempt new hires are required to serve a 1-year probationary period.