Senior Document Controller (Healthcare)

Senior Document Controller – Hospital Building Construction Projects

Job Title: Document Controller
Location: India GCC / Project Office
Industry: Hospital & Healthcare Building Construction

Role Purpose

The Document Controller is responsible for managing, maintaining, and controlling project documentation throughout the lifecycle of hospital and healthcare construction projects. The role ensures accurate document management, version control, timely distribution of project information, and compliance with project and client requirements.

Key Responsibilities

Document Control & Management

• Manage all project documents, drawings, specifications, reports, transmittals, RFIs, and correspondence.
• Maintain document control systems and ensure compliance with project procedures.
• Register, track, distribute, and archive project documents in a timely manner.
• Ensure proper document numbering, revision control, and status tracking.
• Monitor document workflows and approval processes.

ProjectWise & Aconex Administration

• Manage project documentation using ProjectWise and Oracle Aconex.
• Upload, review, distribute, and maintain engineering and construction documents.
• Monitor document submissions, reviews, and approvals.
• Generate document control reports and project registers.
• Ensure data accuracy and consistency within document management systems.

Coordination & Communication

• Coordinate with project managers, engineers, architects, BIM teams, contractors, consultants, and clients.
• Distribute project documents to relevant stakeholders and maintain distribution records.
• Follow up on overdue submissions, reviews, and approvals.
• Support project meetings and maintain document-related action logs.

Reporting & Compliance

• Maintain document registers, drawing logs, submission trackers, and correspondence records.
• Prepare weekly and monthly document control reports.
• Ensure compliance with company quality management systems and document control procedures.
• Support internal and external audits by maintaining accurate project records.

Project Support

• Assist project teams in retrieving and managing project information.
• Support project close-out activities, including handover and archival of project documentation.
• Maintain confidentiality and security of project data and records.

Qualifications

• Bachelor's Degree in Business Administration, Engineering, Construction Management, Information Management, or related discipline.

Experience

• 3-8 years of experience as a Document Controller within the building construction industry.
• Experience working on hospital, healthcare, pharmaceutical, or large-scale building construction projects.
• Experience managing engineering and construction documents for multidisciplinary teams.

Technical Skills

• Strong experience with ProjectWise and Oracle Aconex.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Knowledge of document control procedures and ISO standards.
• Familiarity with BIM project environments and construction documentation workflows.

Preferred Experience

• Hospital and healthcare facility construction projects.
• MEP, Architectural, Structural, and Civil engineering documentation.
• International consultancy or EPC project environments.
• Singapore, GCC, or large-scale infrastructure project experience.

Key Competencies

• Excellent document management and organizational skills.
• High attention to detail and accuracy.
• Strong communication and stakeholder coordination abilities.
• Ability to manage multiple projects and deadlines.
• Problem-solving and proactive approach.
• Strong record-keeping and compliance focus.

Reporting To: Lead Project Administrator / Project Manager / Project Director

Preferred Background: Candidates with hands-on experience in hospital and healthcare building construction projects, strong knowledge of ProjectWise and Oracle Aconex, and expertise in managing multidisciplinary engineering and construction documentation.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

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We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.
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NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.