Accounts Payable Specialist
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Key details
- Location
- Bay Harbor Islands, FL, United States
- Work style
- Onsite
- Level
- Mid level
- Job type
- Full-time
- Experience
- 4–8 yrs
- Function
- Finance & Accounting
- Focus area
- other
- Posted
- Yesterday
Skills
accounts payableaccrualsexcelfinancial reportingjob costingmicrosoft officeproperty managementvendor managementyardi
About the role
About the Company
At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
About the Role
We are seeking an experienced Accounts Payable Specialist who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.
Responsibilities
- Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures
- Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment
- Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable
- Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders
- Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation
- Develop and implement accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations
- Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable
- Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable
- Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries
- Coordinate with property management teams to resolve tenant billing and collection issues
Ideal Background
- Bachelor's degree in accounting, finance, or a related field
- 4 - 8+ years of experience in accounts payable
- In-depth knowledge of accounts payable principles, practices, and regulations
- Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel
- Must be a Yardi Voyager super user with experience in accounting and property management
- Strong analytical and problem-solving skills, with keen attention to detail
- Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
- Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors
- Job Costing/Job Coding experience preferred
Benefits
We take care of our people so they can do their best work.
- Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
- Time Off PTO and paid holidays.
- Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
- Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.
Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.
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