Administrative Assistant
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Key details
- Salary
- $37K–$46K/yr
- Location
- Kokomo, IN, United States
- Work style
- Onsite
- Level
- Entry level
- Function
- Administrative
- Focus area
- other
- Posted
- 5d ago
Skills
About the role
Description
JOB DESCRIPTION Shearer Printing & Office Solutions
Job Title: Administrative Assistant
Department: Administration
Purpose of Job: Assist Owners in maintaining accurate, current, and complete accounting records. This includes, but is not limited to, data entry, accounts receivables, accounts payables, general ledger, and period end processing.
Major Duties
Supportive of overall company goals and activities.
Represent the company in a professional and ethical manner.
Guarantee satisfaction and value for our customers.
Contribute to a work environment that fosters pride in being part of a winning team and promotes personal growth.
Accounts receivables: Assist in preparing invoices, posting cash receipts, completing and submitting state sales tax, and generating monthly customer statements.
Accounts payables: assign GL numbers to payable invoices, enter approved invoices into system and issue checks for payment.
Assist in reconciling all banks monthly.
Maintain “petty cash” fund and reconcile monthly.
General Ledger: Maintain and understand general ledger account numbering system. Balance and report financial statement every month. At year end, assist with balancing and gathering items for Accounting Firm.
Postage: Maintain accurate records of all postage funds with USPS and customer deposits.
Back up Receptionist with telephone and walk in customers.
Special Duties
When asked, assist with other duties when assigned.
Relationships
Reports to: Owners
Works with: All departments
Supervises: N/A
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