Administrative Assistant (Temporary)

Hours of Work : Mon - Fri 8:30a - 4:30p flex (75 hours biweekly)

• Complete required pre-screening, schedule interviews and complete reference checks.
• Prepare employment offers, onboarding packages, and employee documentation.
• Maintain confidential personnel files and HR records.
• Update employee profiles, training records, and qualification reports.
• Support employee communication and respond to HR inquiries professionally.
• Provide reception services, answer phones, and manage incoming emails and correspondence.
• Coordinate schedules, meetings, room bookings, and office logistics.
• Prepare reports, presentations, letters, and other business documents.
• Maintain filing systems and ensure accurate record keeping.
• Order and monitor office supplies and equipment inventories.
• Assist applicants and participants with program information and enrollment processes.
• Maintain training, certification, and student records.
• Coordinate course schedules, class lists, and instructional materials.
• Support preparation and distribution of certificates and completion records.
• Liaise with students, instructors, staff, and external agencies.

Requirements:

• Diploma or Certificate in Human Resources, Business Administration, Office Administration, or related field.
• Experience in human resources, administrative support, or office management.
• Proficiency with Microsoft Office applications and database systems.
• Experience working with confidential information.
• Excellent communication and interpersonal skills.
• Strong organization and attention to detail.
• Ability to prioritize competing deadlines.
• Ability to work independently and collaboratively.