Administrative Professional 1 - Columbus

CIV Columbus Region (CIVCOL)
30 East Broad Street
Columbus, 43215-3414

About Us:

Mission - Promoting positive human relations amongst Ohio’s diverse population through education and enforcement of laws against discrimination.

About Us:

Mission - Promoting positive human relations amongst Ohio’s diverse population through education and enforcement of laws against discrimination.

What You'll Do

• Under general supervision, maintains & updates the regional office case processing database (e.g., closure dates, routing information, case recommendations).
• Assists with routing cases & processing charges (e.g., walk-in, mail-in, online).
• Assists with preparing & submitting cases to Central Office for the Commissioner Agenda & the Confirmation Agenda
• Assists with responding to public records requests.
• Prints labels, creates & compiles reports, & prepares case folders for investigations.
• Provides assistance to assigned Task Force Team (e.g., prepares meeting agendas for primary & secondary strategy sessions, attends strategy sessions, takes notes & assists the Task Force Team with special projects, provides status updates to charging parties & respondents).
• Performs related clerical functions (e.g., answers telephones; responds to general inquiries; screens/refers calls; takes messages & greets visitors; updates & maintains filing system; creates intake packets; logs & distributes mail; maintains case logs; assists with regional payroll).
• Operates personal computer, photocopier machine, facsimile machine, & other general office equipment.
• Prepares outgoing mail.
• Proofs copy & makes corrections.

What You'll Do

• Under general supervision, maintains & updates the regional office case processing database (e.g., closure dates, routing information, case recommendations).
• Assists with routing cases & processing charges (e.g., walk-in, mail-in, online).
• Assists with preparing & submitting cases to Central Office for the Commissioner Agenda & the Confirmation Agenda
• Assists with responding to public records requests.
• Prints labels, creates & compiles reports, & prepares case folders for investigations.
• Provides assistance to assigned Task Force Team (e.g., prepares meeting agendas for primary & secondary strategy sessions, attends strategy sessions, takes notes & assists the Task Force Team with special projects, provides status updates to charging parties & respondents).
• Performs related clerical functions (e.g., answers telephones; responds to general inquiries; screens/refers calls; takes messages & greets visitors; updates & maintains filing system; creates intake packets; logs & distributes mail; maintains case logs; assists with regional payroll).
• Operates personal computer, photocopier machine, facsimile machine, & other general office equipment.
• Prepares outgoing mail.
• Proofs copy & makes corrections.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Bilingual candidates are encouraged to apply

Job Skills: Administrative Support/Services

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Bilingual candidates are encouraged to apply

Job Skills: Administrative Support/Services

Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Location
Candidates are expected to reside within the specified region (Columbus Regional Office)

Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Location