Mail & Document Coordinator

Description

POSITION SUMMARY

The Mail & Document Coordinator is responsible for receiving, processing, organizing, and distributing company mail and other documents in a timely and confidential manner. This is a contingent hourly position with a primary responsibility of making regular trips to the local post office approximately 2–3 times per week. The position will also provide periodic administrative support with scanning and organizing personnel, legal, and other business documents.

ESSENTIAL RESPONSIBILITIES

• Travel to the local post office approximately 2–3 times per week to pick up and/or send company mail.

• Sort, organize, and distribute incoming mail to the appropriate individuals or departments.

• Distribute mail either in person or electronically by scanning and forwarding documents as appropriate.

• Ensure mail and documents are handled promptly, accurately, and securely.

• Assist with outgoing mail, including preparing, labeling, and delivering mail and packages to the post office as needed.

• Periodically scan personnel, legal, and other confidential business documents into designated electronic filing systems.

• Ensure scanned documents are legible, complete, and properly organized and named.

• Maintain confidentiality and exercise appropriate care when handling personnel, legal, financial, and other sensitive information.

• Follow established procedures for document handling, scanning, filing, and retention.

• Perform other basic administrative or clerical duties as assigned.

Requirements

KNOWLEDGE & SKILLS

• Ability to reliably travel to the post office 2–3 times per week.

• Strong attention to detail and organizational skills.

• Ability to handle confidential and sensitive information appropriately.

• Ability to work independently and manage routine responsibilities with minimal supervision.

• Dependable, punctual, and professional.

EDUCATION & EXPERIENCE

• High school diploma or equivalent preferred.

• Previous mailroom, clerical, administrative, or office support experience preferred.

• Basic computer skills, including the ability to scan, save, organize, and electronically distribute documents.

CONTINGENCIES

Hours may vary based on business needs, with regular mail-related duties generally requiring approximately 2–3 post office visits per week. It’s estimated that this position will work 15-20 hours per week. Additional hours may be available periodically for document scanning and other administrative support.

WORK ENVIRONMENT

This is an onsite position in a professional corporate office environment. The role requires regular interaction with employees, leadership, and external partners. The position involves standard office activities, including use of office equipment, movement throughout the workplace, and occasional light lifting of office materials or packages.

LucidHealth is an Equal Opportunity Employer