Operations Analyst

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Analyst is assigned to the Fragility and Engagement Division within the Climate Change and Sustainable Development Department (CCSD). CCSD leads thematic operations, knowledge innovation, and partnerships. You will be based at our Headquarters in Manila, Philippines.

You will report to Unit Head, NGO and Civil Society Center and/or officer.

Your Role

As an Operations Analyst, you will provide analytical, operational, and administrative support to CCFE to promote ADB Strategy 2030’s operational priorities through knowledge and technical assistance processing and implementation.

You will:

Project Administration

• Support Technical Assistance (TA) administration tasks by analyzing progress reports, processing amendments, reviewing various documents and contracts, tracking disbursements; reviewing and ensuring that the assigned TAs are properly planned, monitored, and reported including monitoring of TA advances and closing to ensure timely liquidation.
• Assist in processing letters of agreement with collaborating organizations and in reviewing and monitoring grant assisted projects in relation to optimal utilization of grant proceeds to ensure good financial management practices.
• Monitor and ensure project compliance with ADB policies, procedures, and practices; highlighting potential problem areas, liaising with counterparts from regional departments, resident missions, Controller's Department (CTL), Partner Funds Division (CSPF), and Procurement, Portfolio, and Financial Management Department (PPFD).
• Collect, verify, and/or prepare periodic status reports including making updates in eOperations and relevant ADB systems, e.g., progress reports, TA agreements, design monitoring framework, TA completion Report, and TA change in scope/implementation arrangements.
• Review and update TA budget including processing of reimbursement claims including for travel; liaise with consultants and collaborating organizations/agencies.

Work Program and Budget Programming and Management

• Contribute to the preparation of the team's annual administrative budget by consolidating the NGOC’s work program and preparing corresponding financial resource requirements and background materials. Prepare the midterm budget review and revised budget estimates. Monitor and analyze utilization of administrative budget to ensure that expenditures are properly accounted for and that deviations from forecasts are justified. Recommend budget reallocation where necessary and appropriate based on the teams’ requirements and work programs.
• Record and review budget information in applicable systems against the team's budget requirements. Advise colleagues on cost-effective and efficient ways to utilize available budget according to the climate change work program within a specified period.
• Work closely with the CCFE’s budget focal to coordinate NGOC’s budget needs with that of the division.

Administrative Support/Others

• Support the organization/implementation of training, seminars, conferences and workshops organized by or involving NGOC-CCFE.
• Support activities related to ADB publishing process relevant to NGOC, and engagement with civil society organization as necessary.
• Provide administrative support to International Staff as needed during the absence of the Senior Operations Assistant.

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Analyst is assigned to the Fragility and Engagement Division within the Climate Change and Sustainable Development Department (CCSD). CCSD leads thematic operations, knowledge innovation, and partnerships. You will be based at our Headquarters in Manila, Philippines.

You will report to Unit Head, NGO and Civil Society Center and/or officer.

Your Role

As an Operations Analyst, you will provide analytical, operational, and administrative support to CCFE to promote ADB Strategy 2030’s operational priorities through knowledge and technical assistance processing and implementation.

You will:

Project Administration

• Support Technical Assistance (TA) administration tasks by analyzing progress reports, processing amendments, reviewing various documents and contracts, tracking disbursements; reviewing and ensuring that the assigned TAs are properly planned, monitored, and reported including monitoring of TA advances and closing to ensure timely liquidation.
• Assist in processing letters of agreement with collaborating organizations and in reviewing and monitoring grant assisted projects in relation to optimal utilization of grant proceeds to ensure good financial management practices.
• Monitor and ensure project compliance with ADB policies, procedures, and practices; highlighting potential problem areas, liaising with counterparts from regional departments, resident missions, Controller's Department (CTL), Partner Funds Division (CSPF), and Procurement, Portfolio, and Financial Management Department (PPFD).
• Collect, verify, and/or prepare periodic status reports including making updates in eOperations and relevant ADB systems, e.g., progress reports, TA agreements, design monitoring framework, TA completion Report, and TA change in scope/implementation arrangements.
• Review and update TA budget including processing of reimbursement claims including for travel; liaise with consultants and collaborating organizations/agencies.

Work Program and Budget Programming and Management

• Contribute to the preparation of the team's annual administrative budget by consolidating the NGOC’s work program and preparing corresponding financial resource requirements and background materials. Prepare the midterm budget review and revised budget estimates. Monitor and analyze utilization of administrative budget to ensure that expenditures are properly accounted for and that deviations from forecasts are justified. Recommend budget reallocation where necessary and appropriate based on the teams’ requirements and work programs.
• Record and review budget information in applicable systems against the team's budget requirements. Advise colleagues on cost-effective and efficient ways to utilize available budget according to the climate change work program within a specified period.
• Work closely with the CCFE’s budget focal to coordinate NGOC’s budget needs with that of the division.

Administrative Support/Others

• Support the organization/implementation of training, seminars, conferences and workshops organized by or involving NGOC-CCFE.
• Support activities related to ADB publishing process relevant to NGOC, and engagement with civil society organization as necessary.
• Provide administrative support to International Staff as needed during the absence of the Senior Operations Assistant.

You will need:

● Bachelor’s degree in business administration, social science, international development, or other relevant fields

● At least 5 years of relevant professional experience in multilateral organizations relating to technical assistance processing, administration and other administrative related work

● Written and verbal proficiency in English

● Familiarity with the operations, policies and procedures of multilateral financing institutions, and experience in processing and implementation of technical assistance projects

● Familiarity with corporate reporting of multilateral development banks for fragile and conflict-affected situations (FCAS) countries

● Familiarity with engagements with civil society organizations (CSOs) and nongovernment organizations (NGOs)

● Strong interpersonal, conceptual, and analytical skills

● Please refer to the link for ADB Competency Framework for TL3.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.