Senior Financial Analyst

James A Rhodes Office Tower 21 (JRST21)
30 East Broad St
21st Floor
Columbus, 43215

About the Agency:

The Ohio Department of Aging (AGE) is a cabinet-level agency within the executive branch of the Ohio state government. The director of AGE is a member of the Governor's cabinet, serving as principal advisor and advocate for 2.8 million older adults and their families. Through services, supports, and activities that cover a wide spectrum of issues, AGE strives to achieve its mission to foster sound public policy, research, and initiatives that benefit older Ohioans.

AGE is the federally designated agency responsible for developing and administering multi-year state plans that advocate for, and provide assistance to, older Ohioans and their families. In addition to the centralized functions, the agency designates and contracts with community providers and a network of 12 Area Agencies on Aging, who manage a wide array of federal and state-funded supportive services. These services assist older adults to live as independently as possible; promote healthy aging and active community involvement; and support family members in their vital care giving role.

To promote the agency’s vision of Ohio – the best place to age in the nation, AGE actively collaborates with consumers, stakeholders from key associations, government, and the public. The independent Office of the State Long-Term Care Ombudsman and the Board of Executives of Long-Term Services and Supports are also located within AGE.

Our core values are:

• Promote Independence - Provide resources that foster independence and autonomy throughout the lifespan.

• Empower Communities - Deliver sustainable, relevant solutions that empower communities to act within the best interest of their elders.

• Challenge Ageism - Promote new perspectives of aging that challenge the traditional declinist narrative.

• Advocate for Excellence - Advocate with and for Ohio’s elders to ensure their voices are heard and their needs are met.

• Engage in Innovation - Engage the aging network by staying innovative, flexible, and attentive to the evolving needs of our partners and stakeholders.

To learn more about the Ohio Department of Aging and our programs visit our website.

About the Agency:

The Ohio Department of Aging (AGE) is a cabinet-level agency within the executive branch of the Ohio state government. The director of AGE is a member of the Governor's cabinet, serving as principal advisor and advocate for 2.8 million older adults and their families. Through services, supports, and activities that cover a wide spectrum of issues, AGE strives to achieve its mission to foster sound public policy, research, and initiatives that benefit older Ohioans.

AGE is the federally designated agency responsible for developing and administering multi-year state plans that advocate for, and provide assistance to, older Ohioans and their families. In addition to the centralized functions, the agency designates and contracts with community providers and a network of 12 Area Agencies on Aging, who manage a wide array of federal and state-funded supportive services. These services assist older adults to live as independently as possible; promote healthy aging and active community involvement; and support family members in their vital care giving role.

To promote the agency’s vision of Ohio – the best place to age in the nation, AGE actively collaborates with consumers, stakeholders from key associations, government, and the public. The independent Office of the State Long-Term Care Ombudsman and the Board of Executives of Long-Term Services and Supports are also located within AGE.

Our core values are:

• Promote Independence - Provide resources that foster independence and autonomy throughout the lifespan.

• Empower Communities - Deliver sustainable, relevant solutions that empower communities to act within the best interest of their elders.

• Challenge Ageism - Promote new perspectives of aging that challenge the traditional declinist narrative.

• Advocate for Excellence - Advocate with and for Ohio’s elders to ensure their voices are heard and their needs are met.

• Engage in Innovation - Engage the aging network by staying innovative, flexible, and attentive to the evolving needs of our partners and stakeholders.

To learn more about the Ohio Department of Aging and our programs visit our website.

About the Division

The Fiscal Division (FD) monitors the programs, services, and agencies that receive our funding. Staff ensure compliance with applicable regulations, statutes, and policies. They manage grants, process payments, and track spending. They manage the department's purchasing, revenue, travel, and inventory. Staff also prepare and monitor the biennial budget for the department.

About the Role:
• Independently research and analyze financial information, resolve discrepancies, and determine appropriate fiscal actions.
• Perform accounts payable activities including invoice review and processing, payment requests, voucher approval, fund verification, payment exceptions, and vendor issue resolution.
• Manage accounts receivable and revenue activities including cash, check, ACH, wire, and lockbox deposits; revenue pay-ins; payment application; ISTVs; refunds; and monthly reconciliations.
• Prepare journal entries, payroll journals, federal draws, Journal Vouchers, and other accounting adjustments; maintain fiscal ledgers and support fiscal year setup.
• Create requisitions and encumber funds in OAKS; monitor fund availability, allotments, and encumbrances; and support purchasing and contract-related fiscal activities.
• Process and review payment card (P-Card), EDI, and other financial transactions and ensure appropriate coding and supporting documentation.
• Maintain SpeedCharts, the agency chart of accounts, and equipment asset records in OAKS-AM; generate financial reports using OAKS and OAKS BI.
• Collaborate with program areas, Financial Managers, Procurement and Budget staff, state agencies such as OBM, FSS, TOS, DAS, vendors, and other stakeholders to resolve financial issues and ensure accurate and timely transactions and reporting.
• Provide fiscal guidance and support for grants, purchasing, payments, and other agency financial activities including mail processing, fleet vehicle reservations, supply ordering, electronic document management, and responding to internal and external inquiries.
• Provide high-quality customer service, represent the Fiscal Division at program and inter-agency meetings, and recommend improvements to fiscal policies, procedures, internal controls, and operations.
• Recommend policies, procedures, internal controls, and process improvements to strengthen fiscal practices and operations.

For more in-depth job duties, please click here to to view the position description.

Selection Process:

This position will be filled with an assessment and a structured interview.

• Assessment: Selected applicants will be notified and provided scheduling & assessment instructions via email. The assessment is a timed exercise (please allow up to 1-hour). Microsoft Office Required. You may utilize free software such as Google Sheets in place of Excel.
• Interview: Applicants who successfully complete and pass the assessment may be invited to participate in a structured, in-person interview.

About the Division

The Fiscal Division (FD) monitors the programs, services, and agencies that receive our funding. Staff ensure compliance with applicable regulations, statutes, and policies. They manage grants, process payments, and track spending. They manage the department's purchasing, revenue, travel, and inventory. Staff also prepare and monitor the biennial budget for the department.

About the Role:
• Independently research and analyze financial information, resolve discrepancies, and determine appropriate fiscal actions.
• Perform accounts payable activities including invoice review and processing, payment requests, voucher approval, fund verification, payment exceptions, and vendor issue resolution.
• Manage accounts receivable and revenue activities including cash, check, ACH, wire, and lockbox deposits; revenue pay-ins; payment application; ISTVs; refunds; and monthly reconciliations.
• Prepare journal entries, payroll journals, federal draws, Journal Vouchers, and other accounting adjustments; maintain fiscal ledgers and support fiscal year setup.
• Create requisitions and encumber funds in OAKS; monitor fund availability, allotments, and encumbrances; and support purchasing and contract-related fiscal activities.
• Process and review payment card (P-Card), EDI, and other financial transactions and ensure appropriate coding and supporting documentation.
• Maintain SpeedCharts, the agency chart of accounts, and equipment asset records in OAKS-AM; generate financial reports using OAKS and OAKS BI.
• Collaborate with program areas, Financial Managers, Procurement and Budget staff, state agencies such as OBM, FSS, TOS, DAS, vendors, and other stakeholders to resolve financial issues and ensure accurate and timely transactions and reporting.
• Provide fiscal guidance and support for grants, purchasing, payments, and other agency financial activities including mail processing, fleet vehicle reservations, supply ordering, electronic document management, and responding to internal and external inquiries.
• Provide high-quality customer service, represent the Fiscal Division at program and inter-agency meetings, and recommend improvements to fiscal policies, procedures, internal controls, and operations.
• Recommend policies, procedures, internal controls, and process improvements to strengthen fiscal practices and operations.

For more in-depth job duties, please click here to to view the position description.

Selection Process:

This position will be filled with an assessment and a structured interview.

• Assessment: Selected applicants will be notified and provided scheduling & assessment instructions via email. The assessment is a timed exercise (please allow up to 1-hour). Microsoft Office Required. You may utilize free software such as Google Sheets in place of Excel.
• Interview: Applicants who successfully complete and pass the assessment may be invited to participate in a structured, in-person interview.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website</